Business Article

 

How To Conduct An Effective Meeting By Dennis Sommer
CEO, Executive Business Advisers

Everyone participates in meetings or is the host of a meeting. Many are productive and others are a complete waste of time. We have developed a list of techniques for planning and holding effective meetings.


  • Define meeting objectives.
    The meeting should have a specific purpose that you should communicate before you start.


  • Create an agenda.
    List what you want to discuss and who will lead those discussions. Put topics that require the most brain power first.


  • Do research before the meeting.
    Know the audience. Anticipate attitudes and positions. Speak the language of the participants.


  • Invite the right people.
    Invite individuals who can contribute to the meetings discussions and decisions.


  • Schedule breaks.
    Nobody can concentrate on a business meeting forever. Have a 15 minute break every two hours.


  • Open with a brief statement of the meeting purpose.
    Your statement should be short and to the point. Never express your opinions in the opening statement or participants will think they are only there to approve your ideas.


  • Lead the meeting.
    Many people are afraid of taking control. Everyone wants a leader and you should take charge of your meeting.


  • Start on time and finish on time.
    A perfect way to establish your control of a meeting is to start on time. Each item on the agenda should have a time limit. Stick to it religiously.


  • Make sure the meeting is formal.
    Stick to this rule and you will make decisions by a majority and not by loud vocal minority.


  • You decide who speaks.
    This way all opinions will be heard. You will be able to silence the domineering participants and draw out the silent ones.

  • Never lose control of the meeting.


  • Never take notes yourself.
    You will be able to deal with questions immediately rather than being distracted.


  • Provide written documents.
    At the meeting summarize the document, do not read it. Make sure the meeting is used to answer questions and make decisions. The meeting is not used to review what everyone already knows.


  • Document action items.
    Deal with issues one at a time. Document what items must get done before the next meeting.


  • Move quickly through topics.
    Do not stay too long with one topic or participants will begin to think nothing is getting done.


  • Get a different perspective.
    After a particularly dull meeting, assign one or more people to prepare arguments against the prevailing viewpoint for your next meeting on the same topic.


Until next time . . .

Think Big and Take Action !

Dennis Sommer

 

If improving your business performance and sales revenue growth is a priority of yours this year, contact us today to see how Executive Business Advisers can help.  Call 330-676-176 or email us at sales@ebaac.com

Copyright © 2012 Dennis Sommer All rights reserved.

 

 


 

Meet – Dennis Sommer
   

Dennis Sommer – CEO, Executive Business Advisers

Dennis Sommer is a highly sought after business growth expert with over 25 years experience. His specialty is helping companies quickly improve business performance and sales revenue growth. Dennis provides deep functional and industry expertise to help companies overcome their key business challenges and build a roadmap for success.

Using his proven, copyrighted methodology, Dennis analyzes what you are doing today, recommends specific improvement action steps and helps you implement the changes needed to improve your business performance and revenue growth.  His areas of expertise include; strategic planning, sales, marketing, customer service, operations, technology, staff and leadership development.

Dennis’s business improvement and growth expertise has been featured in Entrepreneur magazine, New York Times, Fox News and many more.  

Dennis works with a diverse mix of product and professional service companies.  His clients include; large Fortune 1,000 global companies, medium size growth focused companies and small early stage specialty companies.  He works with family owned, private and public companies.  

Since 1985 Dennis has started three successful growth focused companies. A high-tech product company, a technology consulting firm and Executive Business Advisers.  Dennis is also founder of the EBA Business Success Network, an exclusive executive networking group.  

Dennis has held leadership level positions with: Accenture – a $22 billion global management consulting and technology services firm.  Computer Associates Inc. – a $4 billion enterprise software company.  LDA Systems – a $26 million regional IT consulting firm.  Jo-Ann Stores - a $1billion fabric and craft retailer.  

Dennis is also a highly sought after speaker and author.  He inspires, motivates and educates audiences with his keynotes, seminars and customized training workshops.  Dennis is an international author of 3 books and over 80 published articles on improving business and leadership performance.  

His latest best selling book is “Adviser Secrets – How to Become a Top Performer”.

 

 

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